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Privacy Policy


Top Spec Group Ltd needs to collect and use certain types of information about the Individuals or Service Users who encounter with Top Spec Group Ltd.

This personal information must be collected and dealt with appropriately whether is collected on paper, stored on computer database, or recorded on other material and there are safeguards to ensure this is action

We know that there is a lot of information here, but we want you to be fully informed about your rights.

We hope the following sections will answer any questions you have but if not, please do get in touch with us.


In specific situations, we can collect and process your data with your consent.

When collecting your personal data, we will always make it clear which data is necessary in connection with a particular service.


At Top Spec Group Ltd, we make sure that any personal information regarding your health for example, is not shared without permission. Permissions to share such information is to be in hand requested form.


At Top Spec Group Ltd, we make sure that any contract between us and yourself is recorded and stored in the correct manor. We make a certain promise that any contract held between yourself and Top Spec Group Ltd is not shared between any third parties.


At Top Spec Group Ltd, we make sure that all data we store is correctly filed and locked away.

  • Computer stored data is all password protected.
  • Paper data is stored safely in locked filing cabinets.
  • We can also advise that any communication via email providing any personal information is liaised through a secure email system. We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

Any data that is stored and is requested to be destroyed will be disposed of in the correct manner. However please be aware that we can hold information for up to 6 years providing the legal statue for HMRC.


At Top Spec Group Ltd, we like to make sure that each client or customer is protected in the correct manor. If there appears to be a personal data breach, we can advise that the correct actions will be processed. The personal data breach will be reported immediately to ICO where the correct actions will be followed and taken.


  • Access to the personal data we hold about yourself.
  • The correction of your personal data when incorrect, out of date or incomplete.
  • Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.


  • Employees processing personal information understand that they are contractually responsible for following good data protection practice.
  • Employees processing personal information are appropriately trained.
  • Employees processing personal information is appropriately supervised.
  • Employees promptly and courteously dealing with any enquiries about handling personal information.
  • Top Spec Group Ltd can clearly describe clearly how they handle personal information.
  • Regularly review and audit the way holds, manage, and use personal information.
  • Regularly assesses and evaluates its methods and performance in relation to handling personal information.
  • All staff are aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them.

This policy will be updated as necessary to reflect best practice in data management, security, and control and to ensure compliance with any changes or amendments made to the General Data Protection Regulations. At Top Spec Group Ltd we will make sure that this Privacy Notice is review on a yearly basis.

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